Find the questioned costs before the auditor does.
Allowable reads the award, the ledger and the payroll, then lists every charge that breaks the grant's terms, with the rule behind each one.
- Every finding cites its rule
- Your accountant makes the final call
- A review, not an audit opinion
Award period
Charges dated before the award starts or after it ends.
Unallowable costs
Alcohol, entertainment, fines, lobbying, donations and fundraising charged to the grant.
Supporting documents
Charges above your threshold with nothing on file behind them.
Purchasing
Larger purchases without the quotes your own policy requires.
Duplicate charges
The same invoice charged to the grant twice.
Budget
Spending above the award total, or moved between budget lines past the limit.
Indirect costs
Overhead charged above the approved rate.
Staff effort
Anyone charged to grants for more than all of their time.
Time records
Salary charged with no time record behind it.
Send the files.
The award documents, a ledger export and payroll for the period you want reviewed.
Allowable runs the checks.
Every charge is tested against that award's own terms and the federal cost rules.
You get the findings.
A report listing each issue, its amount and its rule. Your senior accountant reviews it and decides what to fix.
| Charge | Amount | Finding | Rule |
|---|---|---|---|
| Holiday party wine and beer | $842.15 | Reads as alcohol and entertainment. | 2 CFR 200.423; 200.438 |
| Program materials | $412.80 | Dated 12 days after the award period ended. | 2 CFR 200.403(h) |
| Consultant services | $18,500.00 | One quote on file. The purchasing policy requires two at this amount. | 2 CFR 200.320 |
Sample rows from test data, not from a client.
Accounting and CFO firms
Firms that keep the books for grant-funded clients and get them ready for audit. One review process across every client.
Grant-funded organizations
Finance teams that manage federal or state awards in-house and want a check before the auditor arrives.
Allowable is a pre-audit review. It does not issue an audit opinion and does not replace your auditor.
Grant-funded clients on your books? Book a call.
A 15-minute video call with Portanova Labs. Prefer email? We reply within one business day.